When thinking about which duty you would like to get involved in there are a number of things to take into consideration. The descriptions below will give you an idea of what’s involved and what we are looking for.
For more information and a registration pack please contact Becky Corby (firstname.lastname@example.org ).
There are three entrances to the fair- blue, red and green. You may be placed at any one of the three entrances. You will be responsible for selling entrance tickets and checking people have purchased tickets before allowing them access onto the site. You may also be asked to help with queue busting or handing out programmes. This year we will be selling electronic tickets both in advance and on the day. All tickets will need to be scanned using a hand held scanning machine before the visitor can enter the fair.
In this role you must be confident handling cash and using a credit card machine (training will be given in advance) and you must be able to keep calm under pressure, particularly if you undertake the first shift of the day. We need 6 people on the 9:00-11:00 shift, 3 people between 11:00 and 15:00 and 2 people between 15:00 and 17:30.
There are two Birdfair sales stands. These stands sell all the Birdfair merchandise and supply the free official programmes for the visitors. There will be a till on each stand which will be very simple to use and help with the adding up of money owed and quantity of stock sold. The primary objective is to sell as much of the Birdfair merchandise as possible, making sure that the visitors are aware of the fact that all monies raised from the Birdfair stands go directly towards international conservation and by buying some merchandise they are helping with that particular year’s conservation project.
We’re looking for people who are confident to encourage visitors on to the stand and persuade them to buy something. We must be proactive in selling the Birdfair merchandise as we only have the three days of the fair to sell as much as possible.
We need 3 people at each of the stands throughout the day.
Lecture Theatre Reception & Introducer
There are three lecture theatres each of which host 20 minute lectures at half-hourly intervals. The speakers are generally exhibitors at the fair and the organisers strive to include a wide range of subjects in this programme of lectures.
We are looking for ushers to welcome visitors as they arrive at the lecture theatre and indicate when they can take their seats. You will also prevent people from entering the theatre once a lecture has begun.
We are also looking for compares to introduce the speaker to the audience and summarise what the talk is about. You need to be confident in speaking in front of around 250 people.
At any one time we need 1 introducer and 1 to 2 people on reception.
Each year exhibitors kindly donate items to the Birdfair Auction. This stand displays the various donations (‘lots’) that the exhibitors give to the Auction and allows visitors to place monetary bids on all these donated items. The ultimate purpose of this stand is fundraising for the annual project and volunteers are there to encourage the visitors at the fair to bid (and bid high!) on all the displayed lots. The Auction is open for bidding from 9am Friday of the fair until 3pm Sunday of the fair – at which point the highest bid wins
At any point there should be 4 people on duty for security reasons. Some of the lots on display are worth a lot of money and it is necessary to keep an eye on everything. At busy times one volunteer should be sitting at the desk ready to receive bids, one will be manning the binocular and equipment area, the third should be ready to welcome anyone onto the stand and explain how the Auction works whilst the fourth should be ready to update the card in front of each lot displaying the latest relevant bid.
The Information tent is situated in the central area of the fair by the Birdfair office. We are looking for volunteers who are familiar with the fair and local area to help and advise our visitors/ exhibitors as well as help the Volunteer Coordinator oversee volunteer registration throughout the day. As part of this duty you will also be asked to make tanoy announcements.
You need to be confident in handling questions from “where is the events marquee?” to “my car has broken down- where can I get it fixed?” We will provide lots of information to help you, but some prior knowledge of the fair is essential.
At any one time we need 2 people in Information.
To be a part of this team you will be expected to be on your feet for long periods of time. You will be involved in manual labour including lifting and using various hand tools. You may be required to use the site radio to contact other members of the team and drive the buggies around the site delivering various items. You should be confident in handling complaints from exhibitors and visitors and be able to pass them onto the relevant teams.
During the 3 days of the fair you will be expected on site by 7am until 6pm and will be responsible for:
- Walking around the fair checking on health and safety and generally being a visible presence on the site.
- Dealing with exhibitors and visitors queries/complaints/requirements.
- Dealing with incidents around the site including policing the smoking areas, handling visitor accidents etc.
- Helping with exhibitor parking and transit through the site.
- Help with visitor and disabled parking
- Pre opening you will be monitoring access to the site insuring exhibitors and contractors produce their passes.
- Collecting rubbish and changing bags at the rubbish/recycling points
Anglian Water Birdwatching Centre
You must regularly volunteer in the Rutland Water Nature Reserve visitor centres to undertake this duty. If you have never volunteered in the centres before please do not tick this choice.
These shifts are 4 hours long; you must be willing to commit to doing the duration of the shift.
We need 3 people to assist the centre staff at any one time. You may not be doing your usual centre duties, you could be helping run the AWBC lecture theatre, acting as an information officer or manning the desk.
In the lead up to the event
There is the option to be involved with the set up and take down of the fair which will begin a month prior to the fair and go on for 2 weeks after the fair. This will involve
1. Putting up/taking down trellis around the site
2. Distributing tables and chairs to relevant marquees
3. Putting up/taking down the signs around the site
4. Preparation of the site including clearing scrub and cutting grass and returning the site to its natural state.
5. Receiving and distributing parcels to the exhibitors.
6. Managing site traffic including contractors, exhibitors and volunteers
7. Organising rubbish/recycling points and collecting and sorting the recycling/rubbish after the fair.
8. Assist with the putting up and taking down of safety fences and barriers.
If you would like to help out in the lead up to the fair please get in touch with Becky for more details by emailing email@example.com or calling 01572 770 651